Your Privacy Matters to Us
Last updated: November 20, 2024
Exoin Africa Limited ("Exoin," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, mobile application, and services.
By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
1. Information We Collect
We collect information that you provide directly to us, including: • Personal identification information (name, email, phone number, address) • Payment information (processed securely through third-party payment processors) • Service preferences and booking history • Communication records (emails, phone calls, chat messages) • Device information and usage data when you visit our website We collect this information when you book services, create an account, contact us, or use our website.
2. How We Use Your Information
We use the information we collect to: • Provide, maintain, and improve our cleaning services • Process bookings and payments • Send you service confirmations, updates, and receipts • Respond to your inquiries and provide customer support • Send marketing communications (with your consent) • Analyze usage patterns to enhance user experience • Comply with legal obligations and enforce our terms • Prevent fraud and ensure platform security
3. Information Sharing and Disclosure
We do not sell your personal information. We may share your information only in the following circumstances: • With service providers who help us operate our business (payment processors, SMS providers, email services) • With cleaning staff assigned to your booking (name, address, service details only) • When required by law or legal process • To protect our rights, property, or safety, or that of our users • With your explicit consent • In connection with a business transfer (merger, acquisition, asset sale) All third-party providers are contractually obligated to maintain data confidentiality.
4. Data Security
We implement industry-standard security measures to protect your personal information: • SSL/TLS encryption for data transmission • Secure, encrypted databases • Regular security audits and penetration testing • Access controls and authentication protocols • Staff training on data protection • Compliance with Kenya Data Protection Act 2019 While we strive to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.
5. Your Rights and Choices
Under the Kenya Data Protection Act 2019, you have the right to: • Access your personal data • Correct inaccurate or incomplete data • Delete your personal data ("right to be forgotten") • Object to or restrict processing of your data • Data portability • Withdraw consent for marketing communications • Lodge a complaint with the Office of the Data Protection Commissioner To exercise these rights, contact us at [email protected] or call 0739443244.
6. Marketing Communications
With your consent, we may send you: • Promotional emails about our services • Special offers and discounts • Industry insights and cleaning tips • Company news and updates You can opt out of marketing emails at any time by: • Clicking the "unsubscribe" link in any email • Contacting us at [email protected] • Updating your preferences in your account settings Note: You will still receive transactional emails (booking confirmations, receipts) even if you opt out of marketing.
7. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to improve your experience:
- Essential Cookies: Required for website functionality
- Analytics Cookies: Help us understand how visitors use our site
- Marketing Cookies: Used to deliver relevant advertisements
You can control cookies through your browser settings. Disabling cookies may limit website functionality.
8. Children's Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately at [email protected].
9. International Data Transfers
Your information may be transferred to and maintained on computers located outside of Kenya where data protection laws may differ. By using our services, you consent to such transfers. We ensure appropriate safeguards are in place for international data transfers.
10. Data Retention
We retain your personal information only as long as necessary for the purposes outlined in this policy:
- Active customer data: Retained while you use our services
- Transaction records: 7 years (legal requirement)
- Marketing data: Until you unsubscribe or request deletion
- Inactive accounts: Deleted after 3 years of inactivity
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by:
- Posting the new policy on this page
- Updating the "Last updated" date
- Sending you an email notification (for significant changes)
We encourage you to review this Privacy Policy periodically for any changes.
12. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us:
Email: [email protected]
Phone: 0739443244
Address: Exoin Africa Limited, Westlands, Nairobi, Kenya
Data Protection Officer: [email protected]
You may also lodge a complaint with the Office of the Data Protection Commissioner (ODPC) if you believe your data protection rights have been violated.